Lowongan ADMINISTRATOR AND FINANCE OFFICER and DISASTER MANAGEMENT OFFICER – Belgian Red Cross
Belgian Red Cross is looking for candidates to be based in Jakarta,
Indonesia for the post of:
ADMINISTRATOR AND FINANCE OFFICER (person identified)
Key tasks and responsibilities
1) Accounting and finance
· Directly managing the cash box and bank account under the control of the Head of Mission according to CRB Regulation
· Managing the bank account and the cash ledgers as well;
· Allocating each expenditures to specific budget lines and
accounting codes;
· Preparing the field budget follow-up on a monthly basis. Using the HQ field budget follow-up to prepare the closure of the monthly accounting;
· Preparing the Funds requests to the HQ timely based on the project coordinators funds forecast;
· Organizing the transfers of the money between the bank and the cash box;
· Advice the HoM on budget design and follow up;
· Ensure that all the projects of CRB in Indonesia are receiving adequate administrative and logistic support;
2) Administration and Logistics
· Administrative and logistic support
· Filing all documents pertaining to work;
· Managing, following-up all the needed procurement in conjunction with the concerned project coordinator;
· Preparing and updating at least twice a year the inventory list (Guest house, office, warehouse);
· Filling of the administrative documents;
· Managing the administrative process for the expatriates presence in Indonesia (ID Card, delivery and extension of the visas, travel / Air tickets, and Hotels) for trips outside the project sites;
· Investigate on rules and regulation and other legal aspect;
· Coordinate travel and or air ticket, hotels, for the trips outside the project side;
· Coordinate translation works with CRB Indonesia.
3) Staff management
· Managing on a day-to-day basis the drivers and house cleaner team;
· Managing the payroll and the administrative staff files;
· Management of allowance fund leaves
· Follow up on medical insurance claims
· Support staff recruitment
Qualifications & Experience
1) A Minimum of First Degree in Finance, Accounting or Business
Administration
2) 3 years on similar experience is preferred
3) Experience of preparing budgets, cash flow statements & financial plans.
4) Excellent spoken and written English and Bahasa Indonesia
5) Experience of working for the Red Cross/Red Crescent is preferred
6) Advanced skills in computers (Windows, spreadsheets, word-processing and accounting packages).
DISASTER MANAGEMENT OFFICER
Key tasks and responsibilities
· To implement and/or supervise all activities related to Disaster Management in accordance with the project work plan, and with the Indonesian Red Cross strategies. This includes more specifically (but is not limited):
a. Working with the Indonesian Red Cross branches and sub-branches and the local communities, a multi-year calendar for implementation of
activities in accordance with the objectives of the projects.
b. Build the capacities for natural disaster preparedness and management of the RC branches through:
· Organizing the training of emergency teams (Satgana) with PMI
· Enhance awareness of RC-volunteers in disaster preparedness and management,
· Organizing awareness-raising activities for RC employees and
volunteers.
c. Ensure the direct involvement of the communities in Disaster
Management through:
· The enrolment of community-based volunteers action teams;
· Organize their training and plan their activities with PMI staff;
· The organisation of focus groups on DPM;
· The organisation of awareness-raising activities, planning
sessions and simulation exercises in schools.
d. Build the sustainability of DPM capacities of the RC branches and Sub-branches through:
· Close collaboration with the organizational development team for the institutional strengthening of RC branches and sub-branches
· Support the training of its staff in project management and
fund-raising;
· Supporting the Indonesian RC in its DPM advocacy campaign.
e. Mainstream a gender sensitive approach across the project;
f. Participate in the development of a strategy for supervision and monitoring for all the activities mentioned above.
g. To act as a bridge between the Red Cross Branches and the DM delegate regarding issues related to the project.
· To promote a supportive working relationship within the team and to contribute to develop the capacities of the PMI in DM;
· To participate in a quick flow of information within the project team (mission reports, monthly reports and other ad hoc report);
· To participate when required in technical discussions related to DM and maintain good relations with local communities, project partners, PMI, IFRC, as well as national authorities;
· To take sustainable initiatives and adopt a problem-solving
approach regarding all issues that may arise.
· Visit the project areas as and when necessary.
Qualifications & Experience
1) University Degree is preferred
2) Experience of working for the Red Cross/Red Crescent is preferred
3) Experience of writing narrative and financial report
4) Experience of planning and managing budget
5) Experience of risk mapping, vulnerability and Capacity Assessment on a local level
6) Knowledge of disaster Management
7) Strong sense of responsibility and control
8) Advanced skills in computers (Windows, spreadsheets, word-processing, email and internet).
9) Excellent presentation skills in English and Bahasa Indonesia
10) Excellent spoken and written English and Bahasa Indonesia
Please submit your application letter addressing the above qualification and experience with your curriculum vitae latest on 20th January 2011 to:
Human Resources Department
Email: ifrc.recruitment@gmail.com
Please indicate on the subject heading: Application for ADMINISTRATOR AND FINANCE OFFICER or DISASTER MANAGEMENT OFFICER
Only short listed candidates will be notified.
